Function keys with other shortcut keys

Shortcut Keys

F1

  • Almost always used as the help key, almost every program opens a help screen when this key is pressed.
  • Enter CMOS Setup.
  • Windows Key + F1 would open the Microsoft Windows help and support center.
  • Open the Task Pane.

F2

  • In Windows renames a highlighted icon, file, or folder in all versions of Windows.
  • Alt + Ctrl + F2 opens document window in Microsoft Word.
  • Ctrl + F2 displays the print preview window in Microsoft Word.
  • Quickly rename a selected file or folder.
  • Enter CMOS Setup.

F3

  • Often opens a search feature for many programs including Microsoft Windows when at the Windows Desktop.
  • In MS-DOS or Windows command line F3 will repeat the last command.
  • Shift + F3 will change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.
  • Windows Key + F3 opens the Advanced find window in Microsoft Outlook.
  • Open Mission Control on an Apple computer running Mac OS X.

F4

  • Open find window in Windows 95 to XP.
  • Open the address bar in Windows Explorer and Internet Explorer.
  • Repeat the last action performed (Word 2000+).
  • Alt + F4 closes the program window currently active in Microsoft Windows.
  • Ctrl + F4 closes the open window within the current active window in Microsoft Windows.

F5

  • In all modern Internet browsers, pressing F5 will refresh or reload the page or document window.
  • Refresh the list of contents in a folder.
  • Open the find, replace, and go to window in Microsoft Word.
  • Starts a slideshow in PowerPoint.

F6

  • Move the cursor to the address bar in Internet Explorer, Mozilla Firefox, and most other Internet browsers.
  • Ctrl + Shift + F6 opens to another open Microsoft Word document.
  • Reduce laptop speaker volume (on some laptops).

F7

  • Commonly used to spell check and grammar check a document in Microsoft programs such as Microsoft Word, Outlook, etc.
  • Shift + F7 runs a Thesaurus check on the word highlighted.
  • Turns on Caret browsing in Mozilla Firefox.
  • Increase laptop speaker volume (on some laptops).

F8

  • Function key used to enter the Windows startup menu, commonly used to access Windows Safe Mode.
  • Used by some computers to access the Windows recovery system, but may require a Windows installation CD.
  • Displays a thumbnail image for all workspaces in Mac OS.

F9

  • Refresh document in Microsoft Word.
  • Send and receive e-mail in Microsoft Outlook.
  • Opens the Measurements toolbar in Quark 5.0.
  • Reduce laptop screen brightness (on some laptops).
  • With Mac OS 10.3 or later, displays a thumbnail for each window in a single workspace.
  • Using the Fn key and F9 at the same time opens Mission Control on an Apple computer running Mac OS X.

F10

  • In Microsoft Windows activates the menu bar of an open application.
  • Shift + F10 is the same as right-clicking on a highlighted icon, file, or Internet link.
  • Access the hidden recovery partition on Compaq, HP, and Sony computers.
  • Enter CMOS Setup on some computers.
  • Increase laptop screen brightness (on some laptops)
  • With Mac OS 10.3 or later, shows all open Windows for the active program.

F11

  • Enter and exit fullscreen mode in all modern Internet browsers.
  • Ctrl + F11 as computer is starting to access the hidden recovery partition on many Dell computers.
  • Access the hidden recovery partition on eMachines, Gateway, and Lenovo computers.
  • With Mac OS 10.4 or later, hides all open windows and shows the Desktop.

F12

  • Open the Save as window in Microsoft Word.
  • Ctrl + F12 opens a document In Word.
  • Shift + F12 saves the Microsoft Word document (like Ctrl + S).
  • Ctrl + Shift + F12 prints a document in Microsoft Word.
  • Preview a page in Microsoft Expression Web.
  • Open Firebug or browser debug tool.
  • With an Apple running Mac OS 10.4 or later, F12 shows or hides the Dashboard.
  • Access the list of bootable devices on a computer at startup, allowing you to select a different device to boot from (hard drive, CD or DVD drive, floppy drive, USB drive, and network).

F13 – F15

  • On newer Apple keyboards the F13, F14, and F15 may be shown in place of the Print Screen key, Scroll lock key, and Pause key.

F16 – F19

  • On newer Apple keyboards the F16, F17, F18, and F19 keys are above the number pad.

F13 – F24

  • Early IBM computers also had keyboards with F13 through F24 keys. However, because these keyboards are no longer used, they are not listed on this page.
Shortcut Description    
Ctrl + 0 Toggles 6pts of spacing before a paragraph. Ctrl + S Save the open document. Just like Shift + F12.
Ctrl + A Select all contents of the page. Ctrl + T Create a hanging indent.
Ctrl + B Bold highlighted selection. Ctrl + U Underline the selected text.
Ctrl + C Copy selected text. Ctrl + V Paste.
Ctrl + D Open the font preferences window. Ctrl + W Close the currently open document.
Ctrl + E Aligns the line or selected text to the center of the screen. Ctrl + X Cut selected text.
Ctrl + F Open find box. Ctrl + Y Redo the last action performed.
Ctrl + I Italic highlighted selection. Ctrl + Z Undo last action.
Ctrl + J Aligns the selected text or line to justify the screen. Ctrl + Shift + L Quickly create a bullet point.
Ctrl + K Insert a hyperlink. Ctrl + Shift + F Change the font.
Ctrl + L Aligns the line or selected text to the left of the screen. Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl + M Indent the paragraph. Ctrl + ] Increase selected font +1pts.
Ctrl + N Opens new, blank document window. Ctrl + Shift + < Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl + O Opens the dialog box or page for selecting a file to open. Ctrl + [ Decrease selected font -1pts.
Ctrl + P Open the print window. Ctrl + / + c Insert a cent sign (¢).
Ctrl + R Aligns the line or selected text to the right of the screen.    
Ctrl + ‘ + <char> Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented è you would use Ctrl + ‘ + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key. Ctrl + Shift + > Increases the selected text size by one.
Ctrl + Shift + * View or hide non printing characters. Ctrl + Shift + < Decreases the selected text size by one.
Ctrl + <left arrow> Moves one word to the left. Ctrl + Shift + F6 Switches to another open Microsoft Word document.
Ctrl + <right arrow> Moves one word to the right. Ctrl + Shift + F12 Prints the document.
Ctrl + <up arrow> Moves to the beginning of the line or paragraph. F1 Open Help.
Ctrl + <down arrow> Moves to the end of the paragraph. F4 Repeat the last action performed (Word 2000+)
Ctrl + Del Deletes word to right of cursor. F5 Open the Find, Replace, and Go To window in Microsoft Word.
Ctrl + Backspace Deletes word to left of cursor. F7 Spellcheck and grammar check selected text or document.
Ctrl + End Moves the cursor to the end of the document. F12 Save As.
Ctrl + Home Moves the cursor to the beginning of the document. Shift + F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Ctrl + Spacebar Reset highlighted text to the default font. Shift + F7 Runs a Thesaurus check on the selected word.
Ctrl + 1 Single-space lines. Shift + F12 Save the open document. Just like Ctrl + S.
Ctrl + 2 Double-space lines. Shift + Enter Create a soft break instead of a new paragraph.
Ctrl + 5 1.5-line spacing. Shift + Insert Paste.
Ctrl + Alt + 1 Changes text to heading 1. Shift + Alt + D Insert the current date.
Ctrl + Alt + 2 Changes text to heading 2. Shift + Alt + T Insert the current time.
Ctrl + Alt + 3 Changes text to heading 3.    
Alt + Ctrl + F2 Open new document.    
Ctrl + F1 Open the Task Pane.    
Ctrl + F2 Display the print preview.    

 

Mouse Shortcuts

Mouse shortcuts Description
Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.
Double-click If double-clicking a word, selects the complete word.
Double-click Double-clicking on the left, center, or right of a blank line makes the alignment of the text left, center, or right aligned.
Double-click Double-clicking anywhere after text on a line will set a tab stop.
Triple-click Selects the line or paragraph of the text that the mouse triple-clicked on.
Ctrl + Mouse wheel Zooms in and out of document.